When it comes to organising an office move, it’s important to communicate with and involve staff to ensure that everyone is aware of what’s going on. After all, team work makes the dream work!
Here are a few tips on how to approach internal communications in the lead up to an office move.
Once the announcement has been issued that there is an office relocation pending, talk to and seek feedback from employees to ascertain if they have requirements and/ or suggestions that could feasibly be added into the new office layout. For example, certain teams may benefit from being in closer proximity to each other, some teams may want to be designated private offices or open floor plans depending on the nature of their work and the office move may be a good time to make these changes.
These communications can be delivered in a number of ways either via team members or even by distributing a survey.
Set up a Committee
If your move warrants it, consider establishing a moving committee of volunteers to co-ordinate the move. This will ensure all areas of the move are taken into consideration. Allow the committee time to meet during office hours.
Keep the information flowing
Don’t go quiet on your staff. Keep them up to date on what’s happening and where you are in the move. Take into account that there will be changes in your employees’ daily routine and arrangements and they will want to know about these things. So, for example, if there is allocated parking for staff members- send out information about the new allocated spaces as soon as you can. If there are new codes for door entries, or new passes for security, send these out.
If the office move is to a new town/city, and certainly to a new country, supply information to your employees about the new area; where the closest vital amenities are etc. Let employees know what they need to do well in advance. Let them know what the packing requirements are and the labelling instructions.
Burke Bros Moving Group provide the highest levels of removal and storage services to organisations ranging from the largest corporate organisations, SMEs or public sector organisations. For further information on how our specialist commercial moving professionals provide an efficient, cost-controlled movement of equipment please take a look at our dedicated webpage.