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Tips for a successful office move

Dec 07. 2015

Moving office or business relocation should be a boost to your business. But the organisation required behind an office relocation can be stressful. The only way to ensure a successful move, and even then things can go wrong, is to plan in advance and be as organised as possible.

Plan in advance
Try and organise your office move at least three months in advance of the move date if not more, and try to avoid this clashing with any other significant project deadlines that the move could disrupt. Make sure all of your clients and suppliers are made away of your impending move, including when you are moving and your updated address and contact details to minimise disruption.

Keep employees informed
Make sure to keep your employees informed at all stages of the move, make sure they know when and where you will be moving to and when as soon as possible as it may affect their decisions on taking holidays, for example.

Do your research on removals firms
There will be a number of different moving firms to choose from. Our advice is to go with a quality mover and ensure your move is handled my experienced professionals. They should visit your premises to give you an accurate quotation and develop a moving plan with your guidance. They should also be able to provide you with storage should you require it for any equipment or documents. Always use a member of the British Association of Removers (BAR) as they must work to leading industry standards.

Back up all computer files
Be sure to back up all your computer files and transport the disks separately to avoid damage. You can also use cloud technology to upload your files so you can reach them again online.
Make a plan for the layout in the new premises
This is extremely important to getting your office up and running as soon as possible, create a floorplan of your new office, run it by key employees to make sure you haven’t missed something important. Take measurements of large office items to make sure they will fit in to designated space in the new office and remember to leave space for drawers to open. You may like to colour-code boxes according to new areas of the new office.

Speak to your service providers
Phone and internet connections can take time to connect, especially in offices with a large number of users. Speak to your providers to make sure that all your necessary services and connections are ready and working in advance of moving day to minimise disruption.

Make sure staff know their responsibilities on moving day
Make sure all staff know what will be expected of them as part of the move. Are they responsible for packing up their own personal items and files? Are they expected to come to work on moving day if it is in the week?

Secure any necessary parking permits
You may need to speak with local authorities to obtain parking permits for the removal vans on the day of your move. You also need to make sure staff have any necessary parking permits or access to bike racks for the new office building ahead of their first day in the new premises.

If you need expert help moving your offices why not give Burke Bros Moving Group a call on 01902 714555.

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