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What makes a successful office move? Part 2

Apr 28. 2016

We know, from experience that the relocation of a business may well be one of the most significant decisions you’ll make for your business for many years. The right location for your customers, suppliers and employees and the room to expand a business are key factors to future success.

In part 1 of our guide we covered the importance of planning early, determining a budget, decluttering the office and making use of self-storage and the importance of using the services of a professional mover.

Look for removal companies which have teams of specialist planners, movers and assembly installers, which have specialist moving equipment and are member of the British Association of Removers.

Then consider:

1. Disposing of redundant office equipment responsibly
It may be that the move gives the opportunity to dispose of superfluous furniture and equipment, redundant IT and office materials. Dispose of documents carefully and shred where appropriate. Ideally, choose a removals company that can do this for you in a responsible way. Burke Bros provide environmentally responsible ancillary services such as: shredding, recycling, reuse and IT disposal.

2. Communications
Establish a comprehensive communications plan for both internal and external stakeholders. Internally, you may want to create a decision making unit or group to co-ordinate all areas of the move. Distribute time-lines and plans to all employees so that they know what they need to do and when. Take staff on tours of the new premises before they are finished and allow them to give ideas and feedback on layout etc. Ensure that all customers, suppliers and service providers realise you are moving and are aware of your new address and the dates of the move. Update all communications material with the new address.

3. Have a vision
Know what you will be taking to your new office, detail this on an inventory, and know where everything needs to be installed. Staff, or the professional packers, can then label boxes and crates with room names and label as fragile etc. Co-ordinate this with a plan of the new office. Purchase specialist packing materials to ensure your office equipment and furniture is protected during transit. If you have specialist equipment on the premises you may wish to hire a technical specialist or contact the manufacturer for advice.

4. Logistics
Check the access to both your existing site and at your new office location and ensure there are appropriate areas to load and unload at both locations. Ensure both sites are secure and hand over to a professional removals company.

5. Devise a snagging list
Once you have moved into the new premises, set up a list of any final issues that need addressing with the contractor.

Burke Bros Moving Group have been successfully completing office moves for companies of a range of sizes for many years. For more information please call 01902 714555 or email sales@burkebros.co.uk.

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